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What Can Multi-Function Printers Do?

Also known as multi-function product, multi-function peripheral, all-in-one, multi-function device, and multi-functional, a multi-function printer in Singapore is a type of machine that includes the functions of different devices in one.

It is ideal for office settings that need a laser printer, copier machine, e-mail, fax, scanner, and colour printer. A multi-function printer and copier addresses the needs of a centralized office workflow, so that the management, production, and distribution of printed documents can be easier.

What are the types of multi-function printers or MFP? What are the functions you can expect from such devices? And what should the office look for in MFPs before you buy printer?

Types of Multi-Function Printers

Some manufacturers in Singapore classify MFPs according to their print speed and duty-cycle, but there are other features that are found in some brands that others don’t have. Today, MFPs are generally grouped into four.

1. Office MFP – The size of this printer from oki printer shop in Singapore is ideal for office spaces and have the most features among the MFPs, such as printer, copier, scanner, fax, custom software, network scan, email, data encryption, and many more.

2. All-in-One – This printer will look like any regular desktop laser printer or office printer in Singapore. It’s an ideal MFP for small offices and homes that need printing, scanning, copying, faxing, photo-printing, and even a DVD burner.

3. SOHO MFP – This office printer is also designed for smaller spaces, but is slightly larger than the all-in-one MFP because it has more paper trays. It also features sorting, collation, stapling, hole-punching, and duplexing.

4. Production Printing MFP – This device is the largest of the four and is designed for speed and high-quality printing. It’s ideal for offices that need to print booklets or books for office use.

Devices Included in Multi-Function Printers

Not all MFPs have the same features, but the four most basic functions are printing, scanning, faxing, and copying. Other MFPs might include any of the following functions or devices.

    • Network printing, USB, and other connections
    • Duplex printing
    • Different paper formats
    • Automatic document feeder
    • Duplex scanning
    • Scan transfer methods
    • Scanning security features
    • Faxing
    • Answering machine
    • Cordless phone
    • Color fax
    • Document finishing, such as duplex, stapling, hole-punching, folding, and cover binding
    • Image scaling or rotation
    • Storage capacity
    • User authentication features

Disadvantages of Multi-Function Printers

MFPs can improve the office workflow, but it also has its downsides.

    • There are some MFPs that can only do one task at a time. It means that if it’s printing, it cannot scan or fax at the same time.
    • MFPs can do a lot of things, but you will not get the same quality performance from standalone printers. If your office needs quality photos for example, an inkjet colour printer is a better option.
    • The more expensive MFPs usually have faster printing speeds and high-quality printouts. But if you need printers that can print good quality color images, select MFPs that split the colors individually in more than three colors.
    • A standalone copier machine often does a better job than an MFP when it comes to copying documents.
    • MFPs take up a lot of space than a desktop printer and a standalone copier machine.

Points to Consider When Purchasing an MFP

A single office printer or a copier machine is ideal for offices that do not have a huge workload or do not need to scan, print, and copy in bulk. You can also save more by using special printers for specific needs such as printing colored documents on a graphic art printer or colour printer, because the mono printer will not be overworked. But for offices that need to print several copies daily for various end users, a centralized multi-function printer is the most ideal.

The only difference between a copier machine and multi-function printer is the size of the device, but besides its placement, there are other things you need to consider before you buy printer in Singapore.

    Print Volume. If your office only prints mono documents, you do no need any special printers such as a graphic art printer or a colour printer. Instead, the features you should look for in an MFP should fit the needs of your office. An MFP, no matter how attractive the features might sound like, is only ideal for huge offices because it will take up more resources than are necessary in a small office.

    Printing Speed. By getting a good estimate of the office’s print volume per day, you will get an idea of the printing speed needed. An office printer should have at least a 20-ppm speed. If the print volume is higher, look for printers with at least 40 ppm speed.

    Duplex Printing. This feature will allow the office to save more paper by printing on both sides of each sheet.

    Print and Scan Resolution. A good laser printer should have at least a 600-dpi resolution, while a graphic art printer should have at least a 1,200-dpi resolution. Experts agree that for mono printing, a laser printer is more ideal, while the inkjet printer is the choice for printing photos and illustrations.

    Connection. An MFP is ideal for remote printing, so make sure to check its network capability.

    Scanning Features. An MFP should have a network scanner and a touchscreen interface for accessibility. With this, the users will be able to scan and email from their desktop and computer applications.

    Sorting. An office that has a large print volume will find the sorting feature useful.

    Paper Size. A personal laser printer can accommodate up to 150 sheets per day, but this is ideal only for small offices. If your print volume is high, look for an office printer that can accommodate more than 200 sheets.

    Secondary Features. Look for additional features that your office can use, such as scanning, faxing, stapling, binding, multimedia support, parallel port, image editing, built-in HDD storage, Bluetooth, USB, Firewire, hole punching, and many more.

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